Baronial Meeting Minutes – 2019

Hidden Mountain Baronial Commons

Jan. 2019

 Meeting occurred at the home of Baron Ingvar Erlingsson and began at 1435.

Exchequer: Mistress Alisoun stepping down as Regional Exchequer after Doomsday. About $5000 in account currently.

Herald: Patrick– Looking to extending warrant until at least the end of the Baronial term. Marshall – not present Chronicler-

Baronial Directory update: Make as a PDF. Hard deadline of 1/1/2019 for submission of release forms. Working with Webminister to create a private list of all releases from our Barony. Will provide more info as project progresses.

A&S – Walls will have a few folks checking on canvas prices. Will get results at next meeting with a breakdown of budget including ropes/poles/paints, etc.

Baroness- wants to have a Pinnacle meeting at Manannan.

Baronial Birthday XXXV- Basic info spiked. Waiting to see final budget. Need to get flyer in to Acorn.

Fall Crown – Would like to put in a bid for Fall Crown by end of the month. Waiting to hear from the Girl Scout office, otherwise budget ready to go.

Baronial serving gear– on order. New inventory needs to be done.

New Business:

Fundraising opportunity. We have been asked to teach medieval dance at an elementary school in Myrtle Beach for a stipend of $250. Need age and # of students.

Silver Chalice- looking for a site.

Tear Sea’s Shore: Manannan update given. Will do luncheon for Princess (pizza!) Mistress Alisoun is taking reservations. Flyer in Acorn.

Warriors Games. Site secured. Brigit needs to Spike it.

 Upcoming meeting dates confirmed for 2019:

1/20 TSS Paul and Sig’s.

2/2 Commons-in Florence at Baroness Cecelia

2/17 TSS at Yvonne’s.

3/9 Commons– at Patrick and Kelsey’s

3/17 TSS Bish’s.

December – No Meeting

November, 24, 2018

Officers Reports

1. Baronage– Roibeard & Cecilia

Nothing to report.

1. 1. Seneschal – Geoffrey d’Ayr – Seeking potential replacement
   2. Exchequer –Thylacinus Aquila – Seeking replacement for this Spring
   3. Marshall – Hrothgar Ravensson – Marshallate Warrants – Both Hrothgar and Robert ‘s warrants expire in January; please renew your warrants and send copies to Seneschal (me) for files. & need fencing marshall. Sir Hrothgar also wishes to get a ‘roaming’ fighter practice together for the barony.
   4. Herald – Patris de Terra Lepori

Nothing to report at this time.

1. 1. Arts & Sciences – Esme  Bramley

Fiber arts ‘lending library’ is looking to expand! We have many projects up and running in Moorhaven and beyond. Esme also spoke to Yvonne Montclair, who says that she has a workshop space up and running on her property. Bish and Bambi also mentioned that they have plenty of patterns to lend out if need be.

1. 1. Chronicler – Qulan Chagan

No report

1. 1. Chatelaine – Slaine inghen ui Seachnaseigh

We had a great demo at the beach and we had several people interested.

1. 1. Youth Minister – Katherine of the Doves

Yafa meeting coming up. Kingdom policy currently states that children must be within sight and sound of parents of all time.

1. 1. Lists Minister – Caissene Ingen Fhaelain – STILL looking for a new Baronial MoL
   2. Web Minister – Umm Samin bint Asad al-Isfahaniyya

            Doing a great job, got the website up to date!

1. 1. Clerk Signet = Umm Samin bint Asad al Isfahaniyya

She’s working on backlog scrolls, and if you need a backlog scroll done, please get  into contact with her.

1. 1. Tear-Sea’s Shore – Ingvarr Erlingsson
   2. Misty Marsh – Bridget O’Shea                         All 3 cantons still standing!
   3. Moorhaven – Patris de Terra Lepori
2. Olde Business
   1. Baronial Trim – Baron Roibeard

A few kinks need to be worked out with the trim, but in is now in Bambi’s capable hands.

 

1. 1. Baronial Directory – Alisoun MacCoul

Please get into contact with Bambi in order to fill out the waiver. You can’t be included on the Directory without signing the waiver.

1. 1. New Walls for Baronial Encampment – Roibeard & Cecilia

Since everyone had ‘wall envy’ at WoW, Getulio is working on a non-stone sheet wall. He will bring together a budget proposal for us.

1. 1. Hidden Mountain Baronial Birthday –March 2019 – Alison

• Budget – We voted on raising the entry fee to $12 for adults. It was unanimous.
• Flyer to Kingdom

1. 1. FYI – Manannan MacLir – Adendra
   2. FYI – Warrior’s Games – Brigit
   3. New Baronial Serving Gear – Geoffrey

• Olde Serving Gear – was found. But will still need the new stuff, because it’ll all be matching.

1. 1. Silver Chalice – We need an Autocrat, Date and a Site; any proposals?

Esme volunteered to be autocrat, they are working on a site, but probably late September for this year.

1. New Business
   1. Fundraising:  we can’t keep tacking on expenditures for infrastructure without replacing at least some of the money.  Suggestions?

• Trim sales,
• Lunch at Manannan
• We need more than just lunches
• We can raise site prices,
• Maybe an alcohol fundraiser,
• Please, please, please we need suggestions!

 

1. Upcoming Events
   1. Unevent – Dec 1, 2018 –Mt Olive NC
   2. Dec 8, 2018 – Toy Tourney – Nottinghill Coill
   3. Jan 11  – 13, 2019 – Twelfth Night – Virghinia Beach VA
   4. Jan 26, 2019 – NCBB & Investiture – Bennettsville SC
   5. Feb 9, 2019 – Tourney of Manannan McLir – Givhans Ferry Park
   6. Feb 22 – 24, 2019 Tourney of Ymir – Mebane N

September, 2018

A general business meeting open to all members of the Barony took place on September 29, 2018 at the Baroness Cecilia Blythe’s house. The meeting started at 14:00 and ended at 16:30. The following is an accounting of this meeting.

Baronial: The trim request from Calontir Trims has progressed to the development stages and the Baron presented an image of what the trim would look like. The orientation of the mountain and clouds was set to be horizontal for the image and some members asked about also having it run vertical. Baron Roibeard stated he would contact Calontir and see what it would entail to get both images run and approximately how much trim would a minimum order entail to do so.

Seneschal: Some of the serving ware for the Barony is still missing. In particular a tote containing some of the dishes and plates. See further discussion concerning the serving ware in New Business. Next Baronial Commons is set to take place at War of the Wings on Saturday morning at 10:30 am on site at the baronial camp.

Exchequer: per Lord Thylacine, We have money. Specifically the bank’s current account balance is $6,112.03. Silver Chalice made money. The receipt for the Baronial storage payment was received.

Marshal: not in attendance, however per Lord Pippen the Red, they are currently working on getting several youths authorized with the help of Lord Robert the Banished.

Herald: not in attendance but per Mistress Alison MacCoul, Lady Esme Bramley’s device was returned only due to a mailing issue but was back in the mail and should be reviewed sometime soon.

Arts and Science: Due to Hurricane Florence, many activities this month have happened at home. Today’s activity was graciously provided by Lady Caitrina inghean Eoin in the instruction of making an Egyptian wire woven band. Thank you Lady Caitrina for your generosity and wonderful class. There was also an A&S display at PowerCon in Florence this year so thank you to all the artisans who attended and shared your work. It was most definitely appreciated.

 

Chronicler: Currently Lady Qulan is performing the duties but needs to be warranted and the Barony approve of her taking the position she is covering. A motion was put forward, seconded and approved for Lady Qulan Chaghan to become the new Baronial Chronicler. As a result of her taking over these duties, it was decided to have her step down as Baronial Arts and Science officer. To take her place, the Deputy officer Lady Esme Bramley was asked to become the new Baronial A&S officer to which she agreed. A motion was moved to vote her in, it was seconded and passed. Warranting for both of these positions took place after the meeting with the appropriate signatures acquired as needed to be sent to the Kingdom officers.

Chatelaine: Lady Slaine not in attendance and no report.

Youth Minister: There is a plan for youth activities coming up at War of the Wings but Lady Katherine of the Doves is not in charge of them. YAFA is still in discussion on some of its function and procedures so not sure as of yet if it will be continuing. Lady Katherine will keep us up on this as she knows more.

MOL: Lady Caissene has stepped down from this position as previously noted so this position is currently vacant. However Lady Qulan, while MOLing at Silver Chalice, did authorize 1 new fighter to the Barony though he is not new to the SCA, had one fighter authorize in a new form, and 3 fighters renew their cards.

Web Minister: Lady Umm Samin bint Asad al-Isfahaniyya reported the new Kingdom Web Minister will have our website up and running soon. She also inquired about the Clerk Signet position that the Barony was apparently supposed to have but the position appeared to be blank. She was inquiring because she wished to become the Baronial Clerk Signet. A motion was put forth, seconded and passed to allow Lady Umm Samin to assume the role of Clerk Signet for the Barony. The role of the Clerk Signet is to review, record and maintain record of all of the scrolls and awards given in the Barony. As Lady Umm Samin has been diligently working on our backlog list of scrolls, this was a most appreciated and appropriate motion.

Clerk Signet: Per Lady Umm Samin, if you know of someone within the Barony or you yourself have an award to which a scroll was to have been awarded and was not received please contact her at UmmSamin@gmail.com. Please try to include the person’s name for whom the award was given, date and what the name of the award. If possible please also include the event name and/or the Baronial’s in service at the time.

 

Tear Seas Shore: Lord Ingvar was not in attendance but sent report via the Master Geoffrey D’Ayr. The Mannonan Mac Lir event has been spiked for February 9, 2019. Warrior’s Games has an autocrat now, Lady Bridget.

Misty Marsh: Semi-successful demo with the PowerCon 2018 in Florence, meaning several interested parties but no one has come to a meeting yet. Currently working on getting 6 new youth fighters authorized.

Moorhaven: Largess and A&S weekend in beginning plans by Lord Patris and Lady Slaine. The idea is to come over on a Friday evening, stay over the weekend and work on a project to help complete garb and largess. Details are still being worked out. Otherwise the Canton continues to do well.

Old Business:

Directory: Mistress Alisoun is looking into the Release of Information forms and other potentially required documentation for us to finish the distribution of a Baronial directory.

Silver Chalice: Lady Esme to investigate setting up next years Silver Chalice, possibly in November?

Hidden Mountain’s Baronial Birthday: will be spiked soon. We have MOL and MIC. Was motioned and voted on the proposal of assigning care and cleaning details of the site for HMBB so that one group is not burdened with it all. Motion was seconded and passed with the following results:

Camp area: Tear Seas Shore
Misty Marsh: Dining Hall
Moorhaven: Activity Field with vendor and archery area

War of the Wings: This year is Wars of the Roses with the East representing Lancaster and the West representing York. Currently we do not have any further information on the assigned camp site size allocated to our Barony. Lady Qulan requests all tent dimensions be texted or emailed to her by Friday October 12th. Currently she has only been informed that the camp will be in roughly the same location as last year.

Demo for the Myrtle Beach Ren Fair: The fair takes place on the 10th and 11th of November. Currently Lord Patris has not responded back to the official in charge of

the even so Lady Esme has taken over the communication between the Fair and us. She has managed to salvage the event for us and now is seeking a couple of fighters and artisans who can be there for either one or both days. We can camp onsite but space is limited so will need to know who will be there. Please contact Lady Esme for further information.

New Business:

We are in need of a Quartermaster. Per our policies, any person checking anything in or out of the Baronial Storage is supposed to be signing for the items with the Quartermaster taking account of what was taken and what came back. Since Baron Roibeard has essentially been doing this job, a motion was put forth for him to officially be recognized by the Barony as the Quartermaster. The motion was seconded and passed.

With the missing tote of serving ware, the idea was brought forth to replace the current serving ware. As we no longer have a full set of the dishes or the platters Master Geoffrey brought in a try made of Melamine with a black and white Acanthus leaf pattern border. This was a beautiful piece and quite durable. He also presented a cost list for all of the pieces the Barony could consider putting together for is needs. This was a list presented to him by Lord Ingvar recently due to his notice of the condition of our serving ware. Both he and Master Geoffrey offer to put forth $500 and $600 respectively into a fund to help purchase this new serving ware with the pretense of taking the $400 from the loaner armor fund that has yet to be used in over a year and lend it to this purchase as well. After much discussion a motion was put forth to close the Loaner Armor fund and remand the funds back into general use for the barony. This motion was seconded and the motion was carried. Then a motion was put forth to open a Baronial Serving Ware Replacement Fund with an opening balance having been allocated from the baronial treasure of $900 with an end date of 12/30/2019. The motion was seconded and carried. The additional contributions of $500 from Lord Ingvar and $600 from Master Geoffrey were added to the funds bringing the balance to $2000 of allocated funds to purchase replacement serving ware as listed in the brochure provided by Master Geoffrey. The actual numbers and pieces was also discussed and a motion passed upon the number an amounts of cases of plate, bowls, small dishes and other serving pieces needed. Final ordering and accounting of pieces was left to Master Geoffrey and Lord Ingvar with input from the Baron and Baroness.

Furthermore, apart from the serving ware is the issue of silverware and utensils. Currently there is not enough to fill a table of 12. The Barony put for a motion, seconded and passed to have the Baron replace the silverware that is missing and fill out the rest of the set so as to provide enough silverware for a complement of at least 12 place settings.

 

Having no further business the meeting was adjourned.